December Meeting Minutes

Executive Meeting
Dec. 21, 2009
Present
John Bernard Doug Merrick James Ram
Kent Duncan Chuck Sinclair Peter Schwirtlich
Ray Wagner Carmen Wakeling John van der Vliet
Brainstorming ideas for the following:
Communications: a. Mail out newsletter or fact sheet
1. Develop a Club Phone Tree
2.Post Bulletins at local Bike Shops
3.Website needs to be more current or up-dated
4.Newspaper submissions more consistent
5.Send club events and reports to both papers
6.Get something on the local community channel
7.Use trailer in local Events and Parades
8.Get a feature in the InFocus (local) magazine
Events: a. Bring-A-Buddy Ride
b. Jun/High School race/ride event a la Shawnigan Lake Schools race.
c. A mini Fondo
d. Learn to Race/Ride Camp-a Weekend edition
e. More Social Rides and group rides for “C” levels
f. More Ride postings so the word gets out!
g. Trailer Rides so that people know they can load their bike into the trailer and get it hauled back to the
finish or even the start on a long one way ride.
h. Have a CVCC Events Board in each local shop for prominent viewing.
i. Hold Roller Races in various locations or at club events
j. Adopt a Highway so that we have a local event and the Dept. of Highways posts our club sign on a section
of the local roads i.e. Headquarters.
k. X-C day jointly with x-c club
Volunteers: a. All racers do some volunteering possibly a voucher for a free entry.
b. Offer some training or safety advocacy for volunteers at races
c. Should we look at a Volunteer Coordinator position?
Finances: Peter and Ray went over the financial statement for the club and presented the form for the Gaming
Commission Annual Report.
Motion: Accept Annual Financial Report
Moved: C. Sinclair Seconded: Kent Duncan
Passed: Unanimous
Website: The website is under review
Fees: Ray reported that he conducted a questionnaire and received a few responses to a variety of questions.
Club fees seem to be set at a happy medium for the respondents and most are happy with the race fees. Discussion
was held concerning the hiring of a coaching service for riders and juniors as an added benefit. There would be an
added cost either through fee structure changes or user fees. We will look into CyclingBC clinics or “how to” from
other clubs such as the Strathcona Nordics.
Club Kit: Should we pursue a new kit?
Pay as you go?
Sponsorship? To help defray costs
Gran Fondo: For those not familiar with the idea, a Gran Fondo is an organized LONG ride. Typically 100 km or
more. We have been approached by the Randonneur Club in Victoria to help with the organization of event stations in
Campbell River, Gold River, and Woss lake. The randonneur is a Gran Fondo to the extreme. Ken Bonner (Victoria)
is organizing a 1200 km event over 6 days and needs people to be at the event stations to punch riders cards and maps.
Ken has also asked if the CVCC would host a shorter Brevette (200 km). These are very organized and structured rides
with stations, rider maps, and punch cards.
Race Schedule: Doug went over his race schedule and after discussion the number of events will be scaled back and
revision will be posted check Doug’s Blog for this news < http://comoxvalleycycleclub.blogspot.com/>
Crit: Andrew Brown has been in contact with the Downtown Business Association to organize a criterium on closed
streets in the city core. So far an informal committee
(Andrew, Peter, Ed Schum, Chuck) have met to flesh out ideas and necessary supports. The next step is to make a
presentation to the city and the CVCC to ensure all parties are on board. A DVD presentation was demonstrated to the
Executive. This could also be a template for club advertising using DVD’s on local TV to promote the club and club
events.
Next meeting January 11th?